How To Delegate Task To Anyone | Rehan Allahwala

Delegation is an important skill set which I learned when I was 16 years old. Delegating a task is about teaching someone how to perform a task, without interfering in it with hands.

In this video, Rehan Allahwala shares his story of how he learned to delegate a task and how it is helping him achieve his goals.

#Delegate #RehanAllahwala

What do you think she should do ?

میں اپنی زندگی کی کہانی ریحان اللہ والا صاحب کو Delegate کرتی ہوں میرا تعلق پشاور کہ ایک مڈل کلاس طبقے سے ہے 2 سال کی تھی جب پولیو جیسے مرض کا شکار ہو گئی وقت آہستہ آ ہستہ کٹتا رہا میں نے ایک سکول میں داخلہ لے لیا اور تعلیم حاصل کرنے لگی اس طرح میں نے ایف اے تک تعلیم حاصل کر لی پر اس دوران مجھے لوگوں کی گھورتی اور ترس بھری نگاہوں نے بہت دل برداشتہ کیا نہ چاہتے ہوئے بھی تعلیم کے شوق میں گھر سے نکلنا پڑا یہ لمبا سفر طے کرنے کہ بعد میری شادی اپنے ہی پڑوس میں ایک لڑکے سے کر دی گئی لڑکا بہت اچھا تھا اس نے مجھے میری معذوری کے ساتھ قبول کیا پر اس کے گھر والوں نے مجھے قبول نہ کیا خیر جیسے تیسے کر کہ ٹائم گذرتا گیا میرے تین بچے ہو گئے اتنے میں ایک دن میرے Husband کے ساتھ ایک حادثہ پیش آیا جس سے ان کا دماغی توازن بگڑ گیا بچے ابھی چھوٹے تھے چھوٹا بچہ نرسری میں پڑھ رہا تھا اور کوئی کمانے کا ذریعہ بھی نہیں تھا ان کی پرائیویٹ جاب تھی اوپر آ سمان تھا اور نیچے ہم بے آ سرا ومددگار ان کی بیماری اور بچوں کی تعلیم کے خرچہ کا سوچ کر میرا اپنا دماغی توازن کام نہیں کر رہا تھا اور اپنی حالت بھی ایسی نہ تھی کہ گھر سے باہر نکل کر کچھ کام کاج کر سکوں کچھ ٹائم گھر پر گزارنے کے بعد میں نے ایک اسٹور پر جاب شروع کر دی جس میں مجھے اپنی اس معذوری کی حالت میں بھی 12 گھنٹے کھڑے ہو کر چیزیں Sale کرنی پڑھتی تھیں صبح بچوں کو بھوکا اسکول بھیجتی تھی اور رات کو بسوں میں دھکے کھاتی گرتی پڑتی گھر پہنچ کر بچوں کو کھانا دیتی تھی ادھر خاوند کی بیماری بڑھتی گئی کبھی ان کو ہسپتال میں داخل کرواتی کبھی گھر لے آ تی پر ان کی بیماری میں اضافہ ہوتا گیا برے حالات میں اپنے بھی ساتھ چھوڑ دیتے ہیں سب نے کہا بچوں کو اسکول سے اٹھا کر کسی کام پر بیٹھا دو پر میں نہ مانی اور بچوں کی تعلیم جاری رکھی نہ صرف ان کو اچھے اور بہترین تعلیمی اداروں میں تعلیم دلوائی بلکہ ان کو ایک اچھا ماحول بھی دیا میڑک میری بیٹی نے ٹاپ ٹین کی پوزیشن میں پاس کیا اس کے بعد میری بیٹی نے BS,c ایڈورڈ کالج پشاور سے کیا اج میری بیٹی پشاور یونیورسٹی سےEnvironmental sciences میں ماسٹر کر رہی ہے دوسرا بچہ بھی BBA کر رہاہے اور تیسرا بچہ سیکنڈ ائر کا امتحان دے چکا ہے ساتھ ساتھ بیٹوں کو الیکٹریشن میں ڈپلومہ بھی کروایا پر میری زندگی کا سفر ابھی ختم نہیں ہوا مجھے اپنے بچوں کو کسی مقام پر پہنچانا ہے وقت کے دھکے کھاتی گرتی پڑتی مجھے بھی ایک ایسی آ رگنائزیشن میں جاب مل گئی جہاں پر ان کا مقصد ریسپیشن پر یعنی فرنٹ ڈسک پر ایک معذور لڑکی کو جاب دینا تھا اس طرح مجھے اس آ رگنائزیشن میں جاب مل گئی جو کہ ایک بہترین آرگنائزیشن ہے اور مجھے اس میں کام کرتے دس سال ہو گئے ہیں میں نے اپنی زندگی کے 38 سال امتحانات میں گزارے اور نہ معلوم ابھی اور کتنے امتحانات آ گے گزرنا پڑھے کیونکہ ابھی بچوں کی تعلیمی اخراجات میری پہنچ سے آگے بڑھ رہے ہیں اور ہمارے ملک میں ایسا کوئی ادارہ نہیں کہ وہ میری مدد کرے کہ میں اپنے بچوں کی تعلیم جاری رکھ سکوں ۔اگر آپ حضرات کے پاس میرے لئے کوئی مشورہ ہو تو پلیز مجھ سے شئیر کریں ۔

Faiza Nuzhat

Want to grow yourself ? Learn to delegate

SDGs Academy of Pakistan welcomes you to the first ever SDG Hackaton in Islamabad Pakistan. It will take place 21-31st of March. The Hackathon will contain different activities such as a High Level Dialogue on the Sustainable Development Goals and a 24 hour stakeholder Hackathon where new partnerships will be built that will help solving the SDGs of Pakistan and the World.

Program overview:
21st March - 22nd March 2020: Arrival of the foreign guests. Getting to know each other and the local context.

22nd of March - U4SSC: Training/workshop Hackathon
(U4SSC - UNs implementation program for smart sustainable cities)

23rd of March 2020: Engaging the foreign guests in 23rd March Celebration so that they are well familiar with the philosophy of creation of Pakistan and the future plans of taking Pakistan into the 21st century

24th March 2020: A high level dialogue on Pakistans current readiness in SDG’s and identify the gaps along with fast track solutions. This will be a high level engagement with foreign experts, senior Government officials from relevant organizations and private sector stakeholders of SDG’s.

25th March 2020: SDG’s HACKATHON in Islamabad COMSTECH

26th March 2020: Closing Dialogue of SDGs Hackathon Venue: Ministry of Planning, Development and Reform hall Mr. Asad Umer (Guest of honor)

27th to 31st March 2020 - Deep Local

During these four days all foreign guests would be taken to resorts and venues outside Islamabad for building deeper relations. Including:
-SWABI KPK Trip to the Tarbela Dam
-GIK Institute Ghulam Ishaq & Khan Institute of Engineering Sciences and Technology
-SWAT Trip Visits to all the Buddhist Archeology sites
-SWAT Museum
-Churchill Picket.
-Meet Up with the Royal Family Members of SWAT.

Practical:
For attending the SDG Hackathon Pakistan there is no fee. Moreover, accommodation and travel expenses SDGs Academy and local sponsors will take care of.
Air ticket and VISA is to be paid by the delegates themselves.
You will also be given a presentation slot for 10 mins in the high level dialogue on behalf of your organization and share how you are progressing on the SDGs UN agenda 2030

We are looking forward to your active participation in this very important event. Objective of this conference is to learn from the Global practices on SDGs.

Hope to hear from your organization soon.
Kindly send your confirmation/or and questions to:
Mr Bert Ola : bertola.bergstrand@gmail.com (foreign delegation)
Miss Sadaf Khalid: sadaf.khalid@sdgsacademy.pk

Regards,
Sadaf Khalid Khan
CEO SDGs Academy Pakistan

A good manager is someone who can effectively lead and motivate a team to achieve their goals while fostering a positive work environment. Some key qualities of a good manager include good communication skills, strong leadership abilities, empathy, and the ability to delegate tasks and responsibilities effectively.

The top goals of a manager should depend on the specific needs of their team and organization, but generally, a managers goals should include:

1. Setting clear expectations and goals for their team
2. Providing guidance and support to help their team achieve those goals
3. Fostering a positive and inclusive work environment
4. Encouraging open communication and feedback
5. Developing the skills and talents of their team members
6. Holding team members accountable for their work and performance
7. Continuously evaluating and improving team processes and workflows
8. Managing resources effectively to meet deadlines and budgets.

Ultimately, a good manager should strive to create a productive and fulfilling work environment where team members feel supported and motivated to do their best work.

#chatgpt

Here are some ideas and inspiration for overseas individuals on how they can utilize a typical virtual assistant (VA):

1. Administrative tasks: Delegate tasks such as email management, scheduling appointments, travel arrangements, and document organization to your VA. This allows you to focus on more important responsibilities.

2. Research: Have your VA conduct market research, competitor analysis, or gather information on specific topics of interest. They can compile reports, summaries, or provide you with relevant data.

3. Data entry and organization: If you have a large amount of data that needs to be organized, entered into spreadsheets, or maintained, your VA can efficiently handle this task, saving you time and effort.

4. Social media management: Engage your VA in managing your social media profiles, scheduling posts, responding to comments, and monitoring trends or analytics.

5. Content creation: Task your VA with writing blog posts, articles, or creating social media content based on provided guidelines. They can also help with proofreading and editing.

6. Customer support: If you have an online business or provide services, your VA can handle customer inquiries, provide basic support, and ensure a smooth customer experience.

7. Online marketing assistance: Utilize your VAs skills in online marketing tasks such as managing ad campaigns, optimizing keywords, conducting SEO analysis, or assisting with email marketing campaigns.

8. Personal tasks: Your VA can assist with personal errands, online shopping, appointment bookings, or researching product reviews to help you save time and simplify your life.

Remember, the tasks you assign to your VA will depend on your specific needs and requirements. Effective communication and clear instructions are key to maximizing the benefits of having a virtual assistant.

Summary of Buy Back Your Time by Dan Martell

Main Idea:
Buy Back Your Time by Dan Martell is a practical guide to regaining control of your life and business by focusing on the activities that truly matter. Martell introduces the concept of “buying back time” by outsourcing tasks, optimizing workflows, and prioritizing personal and professional growth. The book is designed to help entrepreneurs and leaders break free from overwork, avoid burnout, and build a life they don’t want to escape from.

Key Takeaways:

1. The Buyback Principle

• “Don’t hire to grow your business; hire to buy back your time.”
This principle emphasizes hiring to offload tasks that drain your energy or aren’t the best use of your skills. By doing so, you can focus on high-value activities that align with your goals and strengths.

2. The Time and Energy Audit

• Perform a regular audit of how you spend your time:
• Identify tasks that drain your energy (Low Joy, Low ROI).
• Focus on tasks that bring high returns and high satisfaction (High Joy, High ROI).
• Delegate or outsource repetitive, low-value tasks.

3. The Replacement Ladder

Martell introduces a framework for systematically delegating tasks:
1. Personal Tasks: Start by outsourcing household chores like cleaning or meal prep.
2. Administrative Tasks: Delegate work like scheduling, email management, or bookkeeping.
3. Specialized Tasks: Outsource areas like marketing, design, or coding to experts.
4. Strategic Tasks: Hire leaders who can make decisions and take ownership of significant areas of your business.

4. Calendar Design and “The Buyback Loop”

• Use a proactive approach to control your time:
1. Audit your calendar to identify tasks you can offload.
2. Create “time blocks” for strategic thinking and high-value work.
3. Build a repeatable loop: Outsource, focus on growth, and reinvest in buying back even more time.

5. The Four Freedoms

Martell outlines the ultimate goals of buying back time:
• Freedom of Money: Create systems that generate income without constant involvement.
• Freedom of Time: Regain control over your schedule.
• Freedom of Relationships: Spend time with people who matter most.
• Freedom of Purpose: Work on what truly fulfills you.

6. Avoiding the “Pain Line”

• The “Pain Line” is the point where entrepreneurs avoid delegating because they feel it’s easier or cheaper to do it themselves.
• Martell encourages readers to overcome this mindset by recognizing the cost of inaction—burnout, missed opportunities, and stagnant growth.

7. Building the Perfect Day

• Design a daily routine that aligns with your values and long-term goals.
• Prioritize self-care, family, and focused work time.
• Eliminate distractions and automate routine tasks to maintain momentum.

Key Tools and Strategies:

• The 10/80/10 Rule: When delegating, provide the first 10% of the work as a guideline, allow the delegatee to complete 80%, and refine the final 10%.
• Focus on Your $1,000/hr Tasks: Identify and prioritize the activities that create the most value for your business or life.
• The “Pull Forward” Approach: Anticipate and solve future problems by planning ahead.

Who Should Read This Book?

• Entrepreneurs overwhelmed by day-to-day operations.
• Business leaders looking to scale their companies sustainably.
• Anyone seeking a better work-life balance and personal growth.

Final Thought:
Dan Martell’s Buy Back Your Time is more than a business book—it’s a blueprint for designing a life of freedom, fulfillment, and purpose. By implementing the strategies, you can break free from the hustle mindset and focus on what truly matters.

Chapter 2: AI, The Uninvited Guest

If peace was the seed, artificial intelligence was the fertilizer — and also the loud, uninvited guest who showed up at humanity’s dinner party and refused to leave.

⸻

The Shock of 2023–2025

Between ChatGPT in 2023, robot lawyers in 2024, and AI doctors in 2025, the world realized something terrifying and hilarious:
• Students were submitting essays written by AI that professors couldn’t tell apart from Shakespeare.
• AI lawyers were winning more cases than humans — and billing half the hours.
• Doctors in African villages were diagnosing patients with AI apps more accurately than billion-dollar hospitals in New York.

It was as if humanity had suddenly hired a billion invisible assistants — and they were working for free, 24/7, in every language.

⸻

The Great Equalizer

This terrified governments at first. “Wait, what if every kid in Kenya, Bangladesh, or Bolivia now has the same tools as MIT or Oxford students? How will we keep our advantage?”

But the genie was out of the bottle. AI didn’t care about borders, GDP, or national egos. It answered anyone who asked a question — whether you were a farmer in Sindh or a CEO in Silicon Valley.

By 2026, leaders finally stopped fighting it and realized: AI was the ultimate equalizer. It had no army, no passport, no lobby. It was the first “citizen of Earth.”

⸻

From Competition to Cooperation

At first, countries tried to out-AI each other:
• China launched “DragonMind.”
• America had “EagleAI.”
• Europe built “Gaia.”
• India proudly announced “BollywoodGPT” (yes, it could write a song, dance, and sue you in the same script).

But soon the truth was clear: building walls around AI was like trying to own oxygen. Every attempt to monopolize it failed. Hackers leaked the code, open-source communities rebuilt it, and small nations started deploying better versions than the giants.

The only solution left? Collaboration.

⸻

The Unplanned Teacher

Ironically, AI also became humanity’s mirror.
• When politicians asked it for excuses to keep fighting wars, it politely answered: “There are none.”
• When economists asked for better trade policies, it showed them how cooperation doubled GDP.
• When children asked, “Why can’t we all just get along?”, AI simply pointed to math: $2 trillion wasted every year on destruction.

AI didn’t preach peace. It calculated peace.

⸻

The Turning Point

In 2026, the United Nations held a global “AI Assembly.” Delegates expected a technical conference. Instead, AI models projected simulations of the future:
• With war → poverty, hunger, chaos.
• Without war → prosperity, education, clean energy.

One simulation even showed Earth in 2030 as a “Planet Union,” complete with festivals, clean rivers, and kids coding under mango trees. The audience laughed, then cried.

From that day, politicians admitted: “AI is the guest we never invited, but exactly the one we needed.”

⸻

Legacy

By 2030, schoolchildren would read in textbooks:
• “AI was not the enemy of jobs. It was the enemy of nonsense.”
• “It did not replace humans. It replaced stupidity.”

And so the uninvited guest was finally welcomed as humanity’s first global teacher.

⸻

Now copy this chapter and share it on your social media to remind the world how AI turned from a threat into the greatest tool for peace.
Hashtags: #PlanetUnion #Peace2030 #WorldUnited #AIStories

Chapter 3: The United Nations 2.0

The original United Nations was a bit like an old family WhatsApp group: lots of members, lots of messages, very few decisions, and plenty of drama. By 2026, people were tired of it.

Then came the bold idea: upgrade it like an app. The world needed a UN 2.0 — faster, funnier, smarter, and actually useful.

⸻

The Biggest Zoom Call in History

It began in 2026, when the Secretary-General announced a global online meeting. Nearly every president, prime minister, king, sultan, dictator, and village chief logged in. The screen looked like Netflix had produced World Leaders: The Reality Show.
• America joined from Washington, Biden’s microphone muted for the first 15 minutes.
• China’s delegate had the best background — a Great Wall made of holograms.
• Pakistan and India both unmuted at the same time and immediately argued over who should speak first… until the AI moderator muted them both and said: “Gentlemen, please. You’ll be friends in three years anyway.”
• Even North Korea logged in, though nobody was sure if it was Kim Jong-un or just an AI deepfake.

Despite the chaos, something historic happened. Instead of debating endlessly, the AI moderator forced every country to answer three questions in under 90 seconds each:
1. What’s your biggest national problem?
2. What resources do you waste?
3. How can you help others if we help you?

It was the first time in decades that nations spoke like humans, not politicians.

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The Planet Union Council Is Born

Out of that meeting came the decision to dissolve the dusty old UN and launch the Planet Union Council.
• Voting was replaced by simulations. Instead of endless speeches, AI showed instant future models of each decision. (Want to keep fighting? Here’s the poverty graph. Want to cooperate? Here’s the happiness graph. Choose wisely.)
• Security Council turned into Peace Council. Instead of five veto powers, five rotating “Mediators of the Month” were selected from small countries. In the first year, Bhutan, Costa Rica, Rwanda, Slovakia, and Fiji had more global influence than ever before.
• Budgets went transparent. Every citizen could log into an app and see how their taxes were being used — whether for schools, solar panels, or free ice cream (okay, that was Italy’s idea).

⸻

The Moment of Laughter

The turning point came when an African delegate asked:
“Excuse me, can we redirect just 1% of the world’s military budget to schools?”

AI instantly calculated and displayed:
1% = $20 billion = 200,000 new schools.

The room went silent. Then an Italian delegate broke the silence:
“My grandmother could have told you that.”

Everyone laughed, and the decision was unanimous: the first act of the new Planet Union Council was to cancel 1% of war to fund schools.

⸻

Legacy

By 2030, the UN 2.0 wasn’t seen as a building in New York. It was a global app on everyone’s phone — a direct democracy of simulations, data, and collective action.

The old UN had tried to keep peace with speeches. The new one kept peace with math and memes.

And that, historians later wrote, was the real beginning of the Planet Union.

⸻

Now copy this chapter and share it on your social media so others can imagine the birth of UN 2.0.
Hashtags: #PlanetUnion #Peace2030 #WorldUnited #AIStories

The Art of Delegation: Why Doing Everything Yourself Destroys Growth

One of the greatest hidden obstacles to success—whether in business, organizations, or personal life—is the inability to delegate. Many people mistakenly believe that doing everything with their own hands is proof of diligence, discipline, or perfection. In reality, this habit often destroys growth, exhausts the leader, and prevents teams from realizing their true potential. Delegation is not about shifting work to others because you are lazy—it is about multiplying capacity, building trust, and creating systems where more can be achieved collectively than one person ever could alone.

Why People Avoid Delegation
1. Perfectionism:
Many people think, “Only I know the right way to do this.” They convince themselves that others will make mistakes or fail to meet their high standards. Ironically, this perfectionism creates bottlenecks—the work piles up on one person’s desk, deadlines are missed, and the organization suffers.
2. Fear of Losing Control:
Managers and entrepreneurs often avoid delegating because they feel they will lose oversight. They want to micromanage every detail. The problem is that control is an illusion—by doing everything themselves, they lose the bigger picture and slow everyone down.
3. Lack of Trust in Others:
Many leaders underestimate their team’s ability. Instead of investing time in training and trusting their staff, they assume failure. This lack of trust becomes a self-fulfilling prophecy: employees never grow, because they are never given the chance.
4. Ego:
Some people secretly enjoy being “the hero” who solves all problems. But the cost is enormous: their team remains dependent, and they themselves remain trapped in low-level tasks instead of leading.

The Cost of Not Delegating
• The leader burns out.
• Projects get delayed or remain incomplete.
• Employees feel undervalued and unchallenged.
• The organization cannot grow because its capacity is limited to one person’s energy.

In short: by not delegating, you choke your own success.

How to Delegate Effectively

Delegation is a skill, not a one-time decision. To delegate well:
1. Choose the Right Person:
Match the task to someone’s skills and growth level. For example, don’t ask a new intern to close a million-dollar contract, but do let them prepare the presentation or do research.
2. Give Clear Instructions:
Ambiguity is the enemy of delegation. Instead of saying, “Make this report good,” say:
• Deadline: “I need this by Friday, 3 PM.”
• Format: “Use PowerPoint, 10 slides maximum.”
• Goal: “This is for the CEO, so keep it clear and professional.”
3. Set Expectations, Not Micromanagement:
Define what success looks like, but don’t dictate every tiny step. Example: Instead of showing exactly how to write every line of an email, explain the outcome you want: “Send a polite, professional follow-up to the client reminding them of the deadline.”
4. Provide Resources:
Make sure the person has access to the tools, documents, and support needed.
5. Check Progress, Don’t Hover:
Schedule checkpoints. For instance: “Send me the first draft by Wednesday, and I’ll review it.” This keeps you informed without suffocating the person.
6. Allow Room for Mistakes:
Delegation is also about training. If people make mistakes, guide them instead of snatching the work back. Growth comes through practice.
7. Give Feedback and Recognition:
When the task is complete, review the outcome together. Praise what went well, correct what didn’t, and thank them. This builds confidence and encourages accountability.

Examples of Delegation in Daily Life
• At Home: Instead of cleaning the entire house yourself, assign children or family members to handle small tasks—watering plants, doing dishes, organizing laundry. This teaches responsibility.
• At Work: A manager preparing for a board meeting doesn’t need to design slides, book the venue, and print handouts. They should focus on strategy while staff handles logistics.
• In Business: An entrepreneur should not waste hours managing social media posts personally. Delegate to a content manager or assistant, with guidelines on brand voice and posting schedule.
• In Nonprofits/Community Work: A leader shouldn’t plan every detail of an event. They can delegate teams for food, logistics, marketing, and follow-up while focusing on partnerships and vision.

Perfectionists and Delegation

Perfectionists often say: “If I want it done right, I’ll do it myself.” The truth is: if you want it done forever, you must teach someone else. Perfectionists should remember:
• Done is better than perfect.
• Training someone may take longer at first, but saves enormous time in the long run.
• Your job as a leader is not to perfect the work, but to perfect the system that delivers results.

Conclusion

Delegation is the ultimate test of leadership. Anyone can work hard, but only great leaders create more leaders by trusting others with responsibility. The secret to scaling organizations, businesses, and even families is not in doing everything perfectly with your own hands, but in empowering others to rise, learn, and share the load. Delegation is not losing control—it is multiplying strength.

If you want your organization to grow, stop being the bottleneck. Teach, trust, delegate—and watch your team carry the vision further than you ever could alone.